Applications and Metadata in PDF …

… can form a strong connection. In one of our last Career Service seminars we discussed the topic of machines reading applications and how metadate can reduce or increase the success of your application. Afterwards Sabrina, one of the participants, did some further research on the subject. She has now sent us the following text. Many thanks.

Sabrina’s blog-entry for the Career Service:

Metadata and PDF

Imagine you’re trying to find the perfect book in a massive library. How do you locate it among thousands of others? The answer lies in metadata. Metadata is like a librarian’s secret tool, providing the context surrounding a piece of information, making it easier to understand and find. A library’s metadata includes book categories, subjects, authors, titles, and physical attributes like weight and dimensions. This detailed information helps librarians organize and locate books efficiently, ensuring you can find what you’re looking for.

But metadata’s power extends beyond libraries. The standard definition of metadata is „data about data“; more elaborately, metadata provides context about a piece of information, making it easier to find and understand.

Tech companies like Google and Facebook use metadata to gather insights about individuals. By analyzing patterns in your digital communication—who you talk to, how often, and how you communicate—they can learn a lot about you without ever reading the content of your messages.

Understanding metadata is crucial. It’s a powerful tool that impacts how we navigate our information-rich world, helping us find what we need while posing significant privacy considerations.

Metadata in a PDF

Metadata in a PDF refers to the information embedded within the document that details its content, origin, and attributes. This information helps organize, find, and manage the document. Here are the critical components of PDF metadata:

  • Title: The name of the document.
  • Author: The individual or organization that created the document.
  • Subject: A summary or description of the document’s content.
  • Keywords: Terms that facilitate the categorization and searchability of the document.
  • Creation Date: The date and time when the document was first created.
  • Modification Date: The date and time when the document was last modified.
  • Producer: The software or tool used to generate the PDF.
  • Creator: The original software or application used to create the document before converting it to PDF.
  • Language: The language in which the document is written.
  • Version: The version of the PDF standard to which the document conforms.

This metadata is used by search engines, document management systems, and users to understand and locate documents more efficiently.

How to check pdf metadata

To unlock the secrets hidden within a PDF’s metadata, follow these steps:

  1. Open the PDF: Start by opening the PDF document using a PDF reader or editor.
  2. Access Document Properties: Look for an option usually labeled as „Document Properties,“ „File Properties,“ or „Properties.“ This option is typically found under the „File“ menu or by right-clicking on the document.
  3. View Metadata: Once you access the document properties, navigate to the „Metadata“ tab or section. You’ll find a list of metadata fields containing information about the PDF here.
  4. Review Metadata: Take a closer look at the metadata fields such as title, author, subject, keywords, creation date, modification date, producer, and creator. These fields provide valuable insights into the document’s content, origin, and history.

How to Change and Add Metadata in a PDF

Sometimes, you can update the default metadata to make it more meaningful and more accessible to track. Follow our simple steps to quickly modify the metadata in your PDFs, saving you time and simplifying your work.

This guide will show you how to change or add metadata to an existing PDF easily.

This guide is designed to make your work life a little easier and more efficient!

Step-by-Step Guide:

  • Make sure Adobe Acrobat’s full version is installed. You can download Adobe Acrobat here:
  • Open the PDF in Adobe Acrobat
  • Click File menu, Properties…
Screenshot Document Properties Adobe Acrobat
  • In the Description tab, enter the Title, Subject & Keywords metadata
  • Click the “OK” button 
  • When complete, click the File menu and save.

It’s that simple.

Why you might think of changing metadata in PDF

Updating metadata in a PDF is like giving your document a makeover, boosting its accuracy, searchability, and privacy protection. By ensuring that the document’s information reflects its content accurately, adding relevant keywords for easy searching, and safeguarding sensitive details, you enhance its overall quality and usability. Plus, maintaining brand consistency and legal compliance adds an extra layer of professionalism and security.

To make her contribution more personal, Sabrina has sent us a photo. Her question: Can I also use it for my application? The Career Service team is looking forward to your answers. Send an e-mail to

The summer will be exciting …

… that’s what we think. At the Career Service, we are currently preparing the new ‘career competence awareness workshops’. The aim is to enable you to use the skills you already have and the skills you acquire during your studies, as well as the ability to engage in lifelong learning, to successfully shape your career in the long term.

This is made possible by the funding we received for our offerings as part of the DAAD’s FIT program. Thank you.

This is the first draft of a logo for the workshops. The program has to be communicated visually. Let us know what your ideas for a logo would be and, first of all, what you hope to get out of the workshops.

Psychology …

… personnel selection and starting a career, that’s what the latest episode of the career:FRAGEN the Career Service’s podcast is all about. Marcellus Menke talks to psychologist Anne Möbert. It is in German, yes, but if you for example join the “German in an Nutshell”-Program you may want to find out how much you already understand.

And if you have any questions for Anne, write to the Career Service. We have an answer to every question. And we will answer in English, promised.

Looking forward to your questions: Psychologist Anne Möbert in Studio X-007 during the production of the podcast. And thanks to the ZIMT team for their great support.

Simply brilliant …

… that’s all I can say and a big thank you. I have just received the first test print of the new program flyer from UniPrint. Now it’s on my desk. Next week it will be available in many places on campus. Take a look at the new program. We look forward to seeing you.

on my desk: the first proof of the new flyer for the summer semester program

How real …

… can you physically hold a digital edition in your hand? That may depend on the point of view or the definition. But, just in time for the weekend, the latest csp is now available online. So perhaps a good idea to start some German exercises or test your favorite automatic translator:

And these are the topics of issue 21/2024

  • Jana Fingerhut, Larissa Klemme, Luisa Kunze, Eric Thode: Wie der Strukturwandel die Nachfrage nach Beschäftigten und Kompetenzen am Arbeitsmarkt verändert [How structural change is altering the demand for employees and skills on the labor market]
  • Jonas Breetzke, Prof. Dr. Carla Bohndick: Ist mein Studium relevant? Wie Studierende den beruflichen und gesellschaftlichen Wert ihres Studiums wahrnehmen und wie Hochschulen ihn steigern können. [Are my studies relevant? How students perceive the professional and social value of their studies and how universities can increase it.]
  • Dr. Emilia Kmiotek-Meier, Lena Hoffmann, Dr. Carlo Klauth: Welche Kompetenzen brauchen Akademiker*innen, um auf dem Arbeitsmarkt erfolgreich zu sein? [What skills do academics need to be successful on the job market?]
  • Carmen M. Thiel: „Wir brauchen Visionen, neue Konzepte und Veränderungen, um die Zukunft der Musikhochschulen positiv gestalten zu können.“ [„We need visions, new concepts and changes in order to positively shape the future of conservatoires.“]
  • Prof. Dr. Uwe P. Kanning: Wie finde ich einen Arbeitsplatz, der zu mir passt? Professionelles Auftreten in unprofessionellen Auswahlverfahren. [How do I find a job that suits me? Professional performance in unprofessional selection procedures.]

The classic print version on paper will go into the post on Monday.

We wish you many interesting German reading experiences.

Of course they are in German …

… the articles in the new edition of the career service papers (csp). It will be published next Monday. On my desk a sample version, lacking the glue that keeps the pages together. If you want to have the digital version in advance please send an e-mail to with the subject line: “csp 2024 in advance digital”. Of course you easily can have the articles translated by an automatic translator of your choice, just to make things easier and give you a first access. And if you take part in our program „German in a Nutshell“, you can also try reading the German text. After all, that’s the original. Hope you enjoy the new csp.

Still loose sheets, but the contents are already complete: csp 21/2024 the first (advance) copy lying on my desk.

Well equipped …

… we are ready for the freshman welcome next week on Monday. I just picked up three packages from the in-house print shop. And now posters, flyers and postcards with the program for the winter semester are waiting in our office to be distributed. If you feel like it, just drop by on Monday, October 9, on the Adolf Reichwein Campus, starting at 9:00 a.m. in the Audimax. We are looking forward to seeing you.

A somewhat larger poster and boxes with the new program flyers: Even if of course everything is available digitally, sometimes it’s nice to be able to hold something classically printed in your hand.

Planning is in progress …

… at full speed, but only a part of it is visible on this website. Therefore we ask for your understanding if some links do not work or if the events of the last semester are still visible. In any case, the overview page is already working. There you can already see what we have planned for you for the coming semester. And, good news, all events are already set up. We are looking forward to you and the new semester.

A picture from last winter: Let’s see how snowy the upcoming winter semester will be. Our seminars work in snow, too. Promised.

There is still something missing …

… on the tablet, right? Yes, of course. The picture is from our planning phase and we still had to make some adjustments, not only to the dates. But now everything is complete. We are looking forward to your registrations. From now on all seminars and workshops are activated in Unisono. You can find the overview here:

Dates, texts, images: Many steps are needed to make the Career Service Program work on the website.

What you can do …

… with your studies. That was the title of today’s Career Service workshop on AR Campus. We were part of the theme day “doubts about your studies”, organized by the colleagues from the central student advisory service. The topic, not so easy. The participants, curious. And of course everything about finding you career path. Classical Career Service tasks.

The event was all about getting to know methods for developing your own individual strategies. Many questions, many new ideas. We would like to thank you for the interesting event and the lively participation. And if you still have questions while thinking about the ideas from today, just write an e-mail and we will see how we can find answers. We are looking forward to your questions.

Already the second name tag that I forgot to return. I think I will put it in the house mail tomorrow and send it back to the colleague.